How to Keep an Office Clean and Hygienic

clean office space

Your office functions best when it’s clean.

Clean workspaces boost productivity by removing unnecessary stress, contributing to positive company culture and helping to boost morale. They also reduce the rate of sickness by killing lingering bacteria. Viruses, such as the flu, can survive on hard desks for 24 hours. It’s true, a dirty office is a perfect place for contamination between coworkers.

Reducing the spread of viruses has only been magnified by the coronavirus, ensuring the need to keep your office clean and hygienic to protect profits and, more importantly, people.

Tip #1: Streamline Your Office

In some respects, the ease of keeping your office clean all rests on its design.

Office spaces with spacious hallways, logical layouts and separate catering areas will help you to manage the mess that inevitably accumulates over the workday.

Small things like having appropriate power sockets in the right places can help to streamline a room, reduce trip hazards and encourage tidy behaviour.

More subtle design elements play a part, too. If antimicrobial materials are used throughout the office and its furniture, your workspace will be more hygienic before you or a reputable cleaning company even gets its elbows dirty. These materials usually include some form of copper that instinctively kills many microorganisms.

Having adequate building ventilation can also decrease the number of bacteria in the workspace.

Tip #2: Lead by Example

If you want your team members to be more tidy and aware of their cleaning responsibilities, you’ll need to show them how.

As per coronavirus safety regulations, you should clean and disinfect touchpoints regularly. This means mucking in with the cleaning throughout the day or hiring a cleaner to constantly review these areas.

Touchpoints include:

  • Door and cupboard handles
  • Communal areas like kitchens
  • Sign-in desks
  • Technology
  • Phones
  • Toilet flushers
  • Light switches
  • Soap pumps


To lead by example, you should disinfect touchpoints after you’ve used them for other employees to see. You could also brief team members on this change and put up signage as a reminder.

Tip #3: Get Rid of Paper

To keep surfaces hygienic, they need to be clear of mess. Cleaning is a quicker, more efficient task when spaces are tidy and accessible. You could save a considerable amount of time and money if tidying wasn’t part of the cleaning process.

Ideally, you should be able to disinfect an entire work surface, rather than skirt around loose objects.

So, what’s the best way to achieve a clear workspace?

Stop using paper. Forget faxing and stop creating paper invoices and printed documents where possible. Try to automate everything and switch to paperless statements to reduce mess in your office. Worryingly, it’s estimated that the average office worker will use around 10,000 sheets of paper per year. This is a lot of paper to be wasting and a lot of clutter to stunt your cleaning progress.

There are several reasons why you should remove all paper from the office –– other than hygiene. Going paperless helps you to be more environmental, save money on printing costs, keep track of important documents and comply with confidentiality laws.

Tip #4: Learn to Love Processes

The best approach to cleaning is to be methodical.

To ensure commercial office cleaning is finished to a high standard, you’ll likely need to coordinate with more than one supplier. As well as onboarding a cleaning company, you’ll need to choose a bin collection agency, too. Getting the right frequency of collection and cleaning can make all of the difference, especially in stopping the spread of a virus.

To help manage your processes, you might need to create a cleaning checklist. This could be merged with a health and safety inspection, ensuring there are no hygiene concerns as you walk around the building to check fire safety and trip hazards.

Keeping yourself or another member of senior staff accountable for cleaning helps to filter the message that cleaning is important to the rest of your team.

Tip #5: Hire a Professional Cleaning Company

No doubt you’ll need to hire a professional cleaning company to help you stay on top of your office’s cleanliness.

Expert cleaners effectively clean your workspace by following their own strict procedures. For example, we use a colour-coded cloth system to separate low and high-risk areas. Plus, professional cleaners have access to superior industrial equipment that can be expensive to hire.

Partnering with a cleaning company helps you to stay protected in the long term. Reputable cleaners will work with you to build a long-term vision as well as continue to invest in their staff.

If you’re looking for a reputable cleaning partner, you’re in the right place. MCS Cleaning is a trustworthy family firm with over 10 years of experience in the commercial cleaning sector. We continually invest in our team to ensure we deliver the best results across Leicestershire. Everything we use is eco-friendly, protecting your carbon footprint in the process. Plus, we throw in a free site audit each month to make sure your office is as clean and hygienic as possible. Interested? Contact a member of our friendly team for a bespoke cleaning quote.


Tel: 01530 382006

Unit 15
The Courtyard Stenson Road Coalville
LE67 4JP


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